Executive Committee meeting of 09 March 2011
Minutes of the Executive Committee Meeting
March 9, 2011
John Buddington called the Executive Committee to order at 6:32 p.m. at a meeting room in the Kellogg-Hubbard Library.
Officers present: John Buddington (president), Charlene Bohl (vice president), Bob Lorenz (treasurer), Eric Seidel (trails and shelters coordinator), Fred Jordan (membership coordinator), Nancy Jordan (Trail Talk editor), Kevin Ryan (publicity coordinator), Cynthia Martin (director), Priscilla Daggett (alternate director), and Kathryn Gohl (secretary)
Section members present: Ken Hertz (web clerk), Reidun Nuquist, Andrew Nuquist, and Ron Merkin.
OLD BUSINESS
1. Minutes of the December 1, 2010, meeting. Fred moved and Nancy seconded that the minutes of the December 1, 2010, meeting be accepted as corrected and submitted earlier by email. The motion passed unanimously on a voice vote.
2. John reported that a donation of $95 had been made to the Montpelier Bridge.
3. Fred Jordan reported, for the Nominating Committee, that a full slate of officers was not yet available but that he hoped it would be filled out soon.
4. Cynthia reviewed this year's Taylor series. After expenses of $49 to the printer, $100 to the speaker, $95 to the Montpelier Bridge, and $15 for cider, the section netted $119, which included $42 from the sale of cookies. She wondered whether many people saw the posters that had been put up, although part of their purpose is to advertise the section itself. Reidun agreed that part of the purpose of the Taylor series is raising the public's awareness of the club, and perhaps that means we should have the lecture closer to Montpelier.
5. The disbursement of $3,000 to the main club for the demolition of Watson Camp will be made if the Executive Committee gives its final approval. It was so moved and seconded that the payment be made.
6. Bob Lorenz offered the treasurer's report for the 2010-11 fiscal year and the proposed budget for the 2011-12 fiscal year as it will be presented at the annual meeting.
NEW BUSINESS
1. Officers' job descriptions. Fred presented a new description of the membership coordinator's position; he was concerned that the original was arcane although in essence correct. Charlene said she had one that was more of a discussion than a description. As an aside of this topic, it was discussed and decided that the box on the website in honor of Dave Blumenthal be relocated and reworded (which Ken Hertz has since done).
2. Event planning process. A brief discussion was had of the need to find other ways to work on the activity schedule because people aren't attending the planning meetings like they used to. It was agreed that the next planning meeting might be held at the library.
3. John talked a bit about the main club's work with a Ukrainian group, which was to occur in June.
4. Facebook. Fred encouraged the section to keep up a Facebook entry because younger people thought it was important. Ken said that until now he had been putting only extra photos from trip reports on it; if the section wanted more of a presence, there should be a webmaster charged with the job. John said he didn't think the Facebook presence had brought a lot of interest. Charlene wondered if people were going to read about hiking rather than go hiking. The consensus seemed to be that if someone wanted to put in the time to work on the Facebook page, no one would object.
5. The appointments of those holding unelected offices---Nancy as editor of Trail Talk, Ken as web clerk, and Kevin as publicity coordinator---will run beyond the annual meeting, until the June Executive Committee meeting.
6. Planning for the section's annual meeting: Charlene will send out reminders to members via email, secure presents for outgoing officers, talk to George Longenecker about his needs as speaker, and find some tablecloths. Each officer should submit a one-page report that can be included in the annual meeting packet to be handed out to members at the meeting.
7. The next meeting was set for June 8.
The meeting was adjourned at 7:59.
Respectfully submitted,
Kathryn Gohl, Secretary
Drafted April 14, 2011
The agenda as distributed prior to the meeting.
